Doctors Without Borders
Simplifying meeting room booking for MSF
Simplifying meeting room booking for MSF
- Designing a tablet app for meeting room bookings at MSF’s Stockholm office
- Making room availability visible at a glance, with immediate and scheduled booking options
Overview
In early 2024, I designed a meeting room booking app for the Stockholm office of Doctors Without Borders (MSF). Working pro bono with Mpya Digital, I handled product and UX/UI design for the tablet app.
Problem
MSF's Stockholm team needed a quick way to find and book an available meeting room without learning a new system.
Approach
The app centers on five everyday tasks:
- Real-time availability: free and booked rooms are visible at a glance.
- Flexible booking: immediate and scheduled bookings, handled the same way.
- Easy cancellation: a booking can be released in one tap.
- Usage statistics: data on how rooms are used, to support space planning.
- An interactive office map: for new team members and visitors finding their way.
Outcome
We tested user flows through several rounds of prototyping. Feedback from MSF's Stockholm team helped me refine the interface, focusing on speed and simplicity.
Reflection
Designing for people with different levels of technical confidence taught me to focus on clear choices and fewer steps. Even a small internal tool benefits from careful attention to everyday tasks.